Provides high-level administrative support to the attorneys and legal teams at McDonald Sanders, ensuring smooth daily operations and efficient workflow. Maintains positive and professional contact with clients, attorneys, and support staff, and upholds strict confidentiality of client, personnel, and firm matters. Assists in managing schedules, preparing legal documents, and coordinating communications, contributing to the overall effectiveness of the firm's legal services.
RESPONSIBILITIES & DUTIES
- Coordinate and schedule travel, meetings and appointments for attorney(s); assist with expense reimbursements
- Provide accurate timesheet entry, review and revision; participate in timely review and submission of prebills and/or client bills
- Maintain good communication with clients and observe confidentiality of attorney-client relationship; answer client phone calls and messages to attorneys in a timely and courteous manner
- Manage hard copy documents and transmit for safekeeping, profile electronic documents/emails and manage distribution of correspondence and legal documents
- Manage and prioritize incoming workflow to meet all deadlines
REQUIREMENTS
- Must be highly organized and able to manage multiple concurrent projects
- Comfortable communicating with clients
- Excellent knowledge of Microsoft Office, especially Word and Outlook
- Working knowledge of legal documents, formatting, table of contents, styles, track changes, inserting and labeling pdf documents and inserting into documents and converting pdf documents to Word
- Experience working with a document management system (AIM experience a plus).
- Good grammatical and writing skills
- Ability to multi-task and work closely with attorneys in a fast-paced busy role.
- Minimum of 5 years’ experience
- Experience working in a law firm preferred
- Experience with PUC filings, SOAH & TCEQ filings
BENEFITS
- Competitive salary
- Health insurance after probation time
- Paid vacation time and sick leave
- Healthy work-life balance is promoted as part of our company culture
- Fun, team-building events such as company dinners, tickets to live sporting events, etc.
- Financial help with continuing education
- Voted 2023 and 2024 Best Places to Work in Fort Worth by Fort Worth Inc. Magazine
